2011 Annual Conference & Exhibition SUMMARY
Purpose
The Annual Conference & Exhibition (ACE) is the most visible of all Association programs. Its purpose is three-fold:
· to provide a forum for presentations;
· to provide a vehicle for an exhibition of environmental products and services; and
· to provide attendees an opportunity to network with colleagues in the environmental industry.
It is an Association goal to achieve these aims in an environmentally responsible manner.
In addition to the main programming, Association business is conducted (Annual Business meeting, meetings of the Board, Councils, Committees, etc…) immediately prior to and during the ACE.
2011 AWMA Local
Host Committee - Organization Chart
|
General
Conference Chair (GCC) |
Becky
Heilman |
Heilman
& Associates, Inc. |
|
|
General Conference Vice-Chair |
Elizabeth
Foeller |
The
Mosaic Company |
|
|
A&WMA Meetings Coordinator |
Dorothy
Chmiel |
A&WMA |
|
|
Dr. C. David Cooper |
University
of Central Florida |
||
|
Technical Program Committee
Vice-Chair |
Dr.
CY Wu |
University
of Florida |
|
|
Bruno Ferraro |
Grove
Scientific & Engineering Co. |
||
|
Jordan Haywood |
Siemens
Power Generation, Inc. |
||
|
Lynn Robinson |
Southern
Environmental Sciences, Inc. |
||
|
Jordan Haywood |
Siemens
Power Generation, Inc. |
||
|
Student Environmental
Challenge Chair |
Max
Lee |
|
Koogler
& Associates |
|
Josh Ellwein |
Tampa
Electric Company |
||
|
VACANT |
|
|
|
|
Armando Rodriguez |
Walt
Disney World |
||
|
Kathy Lockhart |
Sugar
Cane Growers Cooperative of Florida |
||
|
Mary Archer |
Florida
Power & Light |
||
|
Fun Run Committee Chair |
Byron Burrows? |
Tampa
Electric Company |
|
|
Christi Veleta |
City
of Jacksonville EPB |
||
|
A&WMA Scholarship Fund
Committee |
Don Geiger |
Geitech,
Inc. |
|
|
Golf Tournament |
Don Geiger |
|
|
2011 LOCAL HOST COMMITTEES
1. GENERAL CONFERENCE CHAIR
Becky Heilman - General Conference Chair
Heilman &
Associates, Inc.
2605 2nd
Street S.
Jacksonville,
FL 32250
904-372-0489 Office
904-476-7576
Cell
Elizabeth Foeller - General Conference
Vice-Chair
elizabeth.foeller@mosaicco.com
The Mosaic
Company
5000 Old Hwy.
37 South
Mulberry, FL
33860
863-519-1371
1. Understand
Board Policies regarding ACE
2. Overall
responsibility for the administrative functions of the local committees and
coordination with the A&WMA staff
3. Arrange
for Keynote Speaker
4. Ensure
that the Meeting will be an Environmentally Friendly Meeting
5. Appoint
Committee Chairs & Identify Committee Members
6. Create an
Advisory Committee
7. Send
Monthly Status Report to HQ
2.
KEYNOTE
SPEAKER COMMITTEE
Dennis Mitchell
1.
Create a list of
potential Speakers
2.
Check with sponsor
list for Speakers
3.
Determine
available funds for Speaker Fees and costs
4.
Contact potential
Speakers
5.
Arrange for Speaker
contracts, if needed
6.
Coordinate any
necessary travel, hotel and transportation arrangements
7.
Arrange for speakers to introduce Keynoters
8.
Coordinate media
events for/with Speaker
3.
ENVIRONMENTALLY
FRIENDLY MEETING
COMMITTEE
This should not be a big issue at Disney due to the
efforts already taken by the resort.
Green Lodging, etc.
- Need a
summary of Green Lodging efforts by Coronado.
2. Develop green meeting guidelines with each
Committee
3. Financial
Arrangements
4.
ENTERTAINMENT
& DÉCOR COMMITTEE
The following table lists important responsibilities and key
people with whom the Entertainment and Décor Committee works in order to
accomplish those responsibilities.
1. Arrange the entertainment and décor for
reception(s)
2. Arrange
for volunteer help as necessary
3. Develop a committee-specific green meeting checklist
4. Financial
Arrangements
5.
INFORMATION/WELCOME
CENTER
COMMITTEE
The following table lists important responsibilities and
key people with whom the Information/Welcome Center Committee works in order to
accomplish those responsibilities.
1. Schedule booth
volunteers at ACE
2. Arrange for
material and information for display at the Local Host Booth
3. Arrange for a post
office substation, if necessary, during the meeting
4. Check Booth
logistics
5. Develop a
committee-specific green meeting checklist
6. Financial
Arrangements
6.
MONITORS
& VOLUNTEERS COMMITTEE
Mary
Archer - Monitors/Volunteers Committee
Chair
Florida Power
& Light Company
(561)
691-7057
1. Arrange for
personnel to monitor sessions
2. Arrange for
personnel to assist with staffing of functions
3. Develop a
committee-specific meeting checklist
4. Arrange for
special guest services (protocol)
5. Financial Arrangements
7.
OUTREACH PROGRAM COMMITTEE
Christi
Veleta - Outreach Program
City of
Jacksonville EPB
904-630-3692
117 W. Duval
St., Suite 225
Jacksonville,
FL 32202
1. Educate the public about the ACE
2. Assign a leader to each of the programs
chosen
3. Seek sponsors for the outreach programs
4. Prepare
descriptive information
5. Develop a local
promotional campaign
6. Develop a
committee-specific green meeting checklist
7. Financial
Arrangements
8.
MEDIA/PUBLICITY COMMITTEE
1. Write news releases covering the meeting.
2. Staff the Media Room during the ACE
3. Prepare and
assemble media kits.
4. Conduct news conferences during ACE
5. Register media attendees.
6. Financial
Arrangements
9.
INDUSTRY
ASSOCIATION LIAISON?
1. Identify and
market to industry associations the benefits of AWMA ACE 2011
10. SOCIAL PROGRAM COMMITTEE
Kathy
Lockhart - Social Program Committee Chair
Sugar Cane
Growers Cooperative of Florida
P.O. Box 666
Belle Glade,
FL 33430
561-996-4779
1. Design a program
of social events for persons accompanying attendees
2. Develop a committee-specific green meeting checklist
3. Financial Arrangements
11. SPONSORSHIP COMMITTEE
Bruno
Ferraro - Sponsorship Committee Chair
Grove
Scientific & Engineering Co.
6140
Edgewater Dr. Ste. F
Orlando, FL
32810
407-298-2282
1. Develop list of
potential sponsors
2. Coordinate contacts
3. Track sponsorship commitments
12. STUDENT PROGRAM COMMITTEE
Jordan Haywood
- Student Program Committee Chair
Siemens Power
Generation, Inc.
4400 Alafaya
Trail
Orlando, FL
32826
407-736-3045
Stephanie
Bolyard - Student Program Committee Vice - Chair
Brown
and Caldwell
850
Trafalgar Court, Suite 300
Maitland,
FL 32751
407
661 9544
1.
Determine scope of program & budget
2. Student Housing
3.
Student Welcome Booth
4.
Student Paper/Poster Contest
5. Student Paper/Poster Contest Breakfast
6. Student Social
7.
Student Career Tutorial
8. Student Chapters Exchange
9.
Student Awards Ceremony & Reception
10. Student Technical Tour
11. Student Program Manual
12.
Develop a committee-specific green meeting
checklist
13. STUDENT / ENVIRONMENTAL
CHALLENGE
Max Lee
Koogler & Associates
- Lead
development of the ECi problem
- Draft
ECi problem and post on the website
- Coordinate
judges who will be responsible for judging the papers, posters and
presentations
- Collect
proposals from student teams and distribute to judges
- Review
and judge wht written proposal
- Judge
the final oral proposals
- Collect
paper judging forms before the start of ACE
- Responsible
for all coordination / supervision during ACE – this includes the
orientation meeting with all the teams, the poster judging, presentations
and consolidation of judging
14. YOUNG PROFESSIONAL (YP) PROGRAM COMMITTEE
Josh
Ellwein - Young Professionals Program Committee Chair
Tampa
Electric Company
813-228-4433
P.O. Box 111
Tampa, FL
33601
- Develop program scope and budget
- Develop YP Program Manual
- Connect with the Young Environmental Professionals
- Work with Student committee on YP/Student social,
Welcome Booth, Technical Tours
- Work with AWMA to develop YP page in ACE Program
- Organize and deliver YP Advisory Committee Meeting
- Organize and deliver YP Panel (topic tbd)
- Invite YPs to meet the leadership/councils reception
- Assist Tech Council with YP Best Paper Award where
necessary
15. TOURS & TRANSPORTATION
COMMITTEE
Armando
Rodriguez - Tours/Transportation Committee Chair
Walt Disney World
PO Box 10,000
Lake Buena
Vista, FL 32830
407-824-7486
1. Arrange
a selection of technical tours
2. Arrange
for social program transportation
3. Arrange shuttle service
4. Develop a committee-specific green meeting checklist
5.
Financial Arrangements
16. EXHIBITOR LIAISON
Lynn
Robinson - Exhibitor Liaison Committee Chair
Southern
Environmental Sciences, Inc.
813-957-8804
3131 Bayshore
Oaks Drive
Plant City,
FL 33611
1. Serve as
communication focal point for all planning activities involving exhibitors
2. Plan to attend the prior ACE and the prior
general Exhibitors Meeting
3. Develop “welcome to exhibitors” program on
behalf of the Host City and LHC
4. Provide A&WMA staff with list of local/ regional potential exhibitors
5. Develop a
committee-specific checklist to ensure that the meeting encompasses
environmentally friendly practices.
6. Financial Arrangements
17. TECHNICAL PROGRAM VICE CHAIR
Dr. C.
David Cooper - Technical Program Committee Chair
University
of Central Florida
4000
Central Florida Blvd.
Orlando,
FL 32816
407-823-2388
Dr. Wu -
Technical Program Committee Vice-Chair
University of
Florida
Gainesville,
FL
1. Work as a member of the (LHC) and
the wider community at large to develop a list of potential topics
of local/regional/national interest for
inclusion in ACE.
2. Work with the wider community at
large to make them aware of the ACE and the professional/ educational
opportunities presented by attending and participating.
3. Work with the Critical Review
Committee on topic selection for ACE 2010.
4. Work with the LHC and the wider
community at large to ensure that Sessions and/or Panels of local/ regional/ national interest
topics have Session Chairs/Panel Leads and that abstracts are submitted on the
TC schedule.
5. Work with the Technical Program
Chair and the appropriate Technical Council Committees on
local/regional/national interest Sessions/Panels and Technical Program
Organization to ensure that there is a ‘strong and dynamic local content’.
6. Attend
Technical Program Committee
meetings
7. Evaluate paper
submissions
8. Develop a
committee-specific green meeting checklist
18.
A&WMA
Scholarship Fund Committee
Don Geiger - dongeiger@cox.net
Golf – Scott Osborne
5K – Byron Burrows?
Silent Auction – Christi Veleta